FINANCIAL AID OFFICE

AVOIDING OBSTACLES

Return of Title IV (R2T4) Funds
Federal regulations mandate a Return of Title IV Funds calculation when a student receiving Title IV financial aid (e.g., Pell, Perkins, SEOG, and Direct Loans) completely withdraws. If a student never attends, ceases enrollment, or withdraws from all courses in the semester and he/she received federal financial aid, the college must determine if these funds are required to be returned to the appropriate financial aid programs within 45 days.

The R2T4 calculation may result in a reduction of the student’s federal loan(s) and grant(s) if he/she attended 60 percent or less of the semester. The R2T4 calculation is based on the following:

  • The number of days the student attended
  • The institutional charges assessed
  • The total amount of federal Title IV aid awarded, accepted and or disbursed

As a result, the school and the student may be required to return any “unearned” federal aid received.

Unofficial Withdrawal
Federal Title IV financial aid is processed for a student under the assumption that the student will attend courses for the entire period for which the financial assistance is provided. A registered student who failed to earn a passing grade in at least one course is presumed to have “unofficially withdrawn” for federal Title IV financial aid eligibility purposes.

The Financial Aid Office will work with the student and his/her faculty members to ascertain official proof regarding the student’s last date of attendance (known as the withdrawal date) for the semester and perform the R2T4 calculation to determine the “unearned” federal financial aid that must be returned to the designated program(s). The student will be notified by U.S. Postal mail regarding the results of R2T4 calculation.

Academic Withdrawal
While there is no academic penalty associated with the "W" grade, there may be Financial Aid implications regardless of the reason (e.g., medical; etc.). Any student who received federal Title IV financial aid funding (e.g., Pell Grant, Direct Loans, Perkins Loan, etc.) will have their eligibility recalculated in order to determine:

  1. The amount of financial aid the student is eligible to retain
  2. The amount of “unearned financial aid” that must be returned

Additionally, the calculation will be based on the earliest date documented on the official Academic Withdrawal form.

Withdrawal from Modular (Mini-Session/Term) Courses
A student who withdraws from a modular course(s) before the start of a future course within the same payment period (semester) will be considered as withdrawn for Return of Title IV (R2T4) purposes.

  • An exception is made if the student provides written notification affirming their intent to attend a future course (prior to the start of the course) within the payment period or the student provides affirmation of attendance by enrolling/registering in a future course within the same payment period after the original withdrawal date. Written notification MUST be received prior to the first day of the future course.
  • Notification of attendance in a future course must be made in writing and include:
    • First and Last Name
    • Banner ID
    • Future course(s) Name and Number
    • Begin and end date of future course(s)
    • Statement affirming intent to attend future course(s)
    • Student Signature
  • Notification may be provided as an attachment from the student's Buffalo State’s email account to finaid@buffalostate.edu, standard mail or by dropping it off at the Financial Aid Office, Moot Hall, 230.
  • It remains the responsibility of the student to provide accurate, complete and timely notification.

Unearned Aid
A determination regarding the percentage of the semester the student completed must be performed and this will reveal the percentage of the federal Title IV aid that the student has earned. The total amount of federal aid disbursed to the student, or that could have been disbursed to the student minus the amount of federal aid earned by the student equals the amount of federal loan(s) and grant(s) that is unearned and that must be returned: (688.22(e)).

Total Title IV Disbursable Aid
- (minus) Title IV Aid Earned
----------------------------------------------------------------
= Title IV Loan(s) and Grant(s) to be Returned

If the college is required to return any unearned aid, we will reduce or cancel the federal award(s), debit the student’s account and return the unearned portion of aid to the U.S. Department of Education.

This adjustment may result in a balance due to Buffalo State College. It is the student’s responsibility to repay the “unearned” portion of aid that was charged back to the student account. Students will receive notification of this action via a U.S. Postal letter and he/she will receive an updated student bill.

Post-Withdrawal Disbursement
A post-withdrawal disbursement of federal Title IV aid occurs when the amount of federal aid earned by the student is greater than the amount of the federal aid disbursed for the semester. A student eligible for a post-withdrawal disbursement will receive written notification from the college. Students receive a notification via U.S Postal mail that they have the right to accept or decline, some, or all, of the post-withdrawal disbursement that is being offered.

R2T4 Distribution of Financial Aid Refund
Refunds returned to the U.S. Department of Education on behalf of the student are distributed among the financial aid programs in the following order:

  1. Unsubsidized Federal Direct Stafford Loan
  2. Subsidized Federal Direct Stafford Loans
  3. Federal Perkins Loans
  4. Federal Direct Parent Loan for Undergraduate Students
  5. Federal PELL Grant
  6. Academic Competitiveness Grant – eliminated 11-12 Academic Year
  7. National SMART Grant  – eliminated 11-12 Academic Year
  8. Federal Supplemental Educational Opportunity Grant
  9. Federal Graduate Plus Loans for Graduate Students

Notification
Students will receive written notification indicating the type and amount of aid returned to the U.S. Department of Education.